Check-In/Out

Orientation staff members assist with check-in

Transfer Program & Overnight Arrival Information

It is very important that all steps and directions below are reviewed and followed for those participating in the pre-event overnight option.

1. Arrival and Overnight Check-In

Check-in for room accommodations is available from 4:00 - 8:00 P.M. at the Orientation Hospitality Desk, located in the Tercero Services Center. See Travel and Parking for directions to the Tercero Services Center. Any participants arriving after the desk closes at 8:00 P.M. are considered late and charged a late arrival fee of $25 per person. The charge is billed to the student's account along with any other charges for Orientation.

At check-in, participants will receive access to their overnight room accommodations, a meal ticket for breakfast the next morning, all program materials, and a 1-day parking permit.  Suggestions for local dinner options can be provided at the Orientation Hospitality Desk upon request. 

No shuttle services from the Davis Amtrak are available during the Pre-Event Arrival times or at the close of Transfer Orientation.

2. Overnight Check-Out and Orientation Program Check-In

All participants must go to the Orientation Hospitality Desk located in the Tercero Services Center to check-out of their overnight room and check-in for the Transfer Orientation Program the morning of their registered session.  Participants should store their luggage in their personal vehicle after checking out of their overnight accommodations.

Overnight participants who fail to turn in their access card to their room by the determined time will be charged a $25 late fee. See the Policies and Fees  page for details.

Check-In

Check-in is from 7:30 - 8:20 A.M. of the Transfer Orientation Schedule at the Wall Hall Main Lounge in the Tercero Residence Hall Area. The program begins promptly at 8:20 A.M. All students should bring a government issued (state or federal) photo ID to check-in. If a student or family participant(s) does not arrive by 10:00 A.M. on the day of the registered session or cancels the reservation less than two days prior to the registered session, the enrollment in the program will be cancelled and, the student will be responsible for the full reservation fee for all registered participant(s), regardless of UC Davis student status in Fall 2017.

Materials distributed at Check-in for registered participants:

  • Name Badge
    -Includes Orientation Leader assignment & advising appointment information
  • Orientation Materials
    -Registered student and family participants receive separate materials, which contain their individual program schedules
    -Each student will receive one set of Orientation Materials
    -Each family is issued one set of Orientation Materials, regardless of the number of participants registered
    -Additional materials are not available for distribution or purchase
  • Meal Tickets
  • Parking Permit (if needed)
  • Access Cards to overnight accommodations for those registered for the overnight program
    -Student and family participants stay in separate halls, but must check-in together

Other tasks to complete during Check-In:

  • Collect Aggie ID Card. See Pre-Orientation tasks
  • Place parking permit on vehicle's dashboard (if needed)
  • Take a family photo for the Fall Welcome Poster
  • Meet Orientation Leader or Family Host at designated meet-up location for welcome session (see individual schedules in program materials)

Check-Out and Program Conclusion

The Orientation Student program will conclude after the student has received academic advising and course registration has been completed, which is approximately between 5:30 - 6:00 P.M., while the Orientation Family program is scheduled to run until approximately 5:30 P.M. 

All international transfer students should anticipate staying for the mandatory session, 12x12 Expectations for International Students from 5:45 - 6:45 P.M. after their respective Orientation session. This workshop is required for all F-1 Visa students. This session will review important information regarding immigration, visa regulations, employment, and how to maintain your legal status while studying at UC Davis.