Pre-Orientation Tasks for Transfer Orientation

image showing the AggieCard

AggieCard is the official UC Davis photo identification, giving students access to the many products, services, resources, and benefits on and around campus.

Transfer Students

What to Do

1. Submit a Statement of Legal Residence
  • University Policy states that all students must submit a Statement of Legal Residence (SLR), which is used to determine tuition charges. Any student who fails to submit a SLR or any requested documents will be charged Nonresident tuition, regardless of actual resident status and have a registration hold placed on their records. 
  • Visit the Office of the Registrar website to learn more and submit the Statement of Legal Residence.
2. Complete Health and Wellness Requirement with proof of immunizations
3. Complete Online Pre-Orientation Homework
  • After completing Orientation Registration, all students must complete Online Pre-Orientation Homework prior to their scheduled Orientation session.
  • There are sections covering Financial Aid, Student Accounting, Student Health and Counseling Services, Community Resource & Retention Centers, Campus Recreation & Unions, and Study Abroad.
  • Access the Online Pre-Orientation Homework through MyAdmissions and the Orientation Registration link. The Online Orientation is available through the "My Reservation" page.
4. Upload a Photo for your UC Davis AggieCard
  • AggieCard is the official UC Davis photo identification card; giving students access to the many available products services, resources, and benefits available to UC Davis students.
  • All students who register for an Orientation session are expected to process their AggieCard photo at least 10 business days prior to the program start date
  • All students must upload a recent photo for their AggieCard to be processed using these photo requirements.  Photos not meeting the requirements will be denied so early submittal is recommended. 
  • Learn about the process on the AggieCard website.
  • To upload a photo, log onto the AggieCard Photo Upload page using your Kerberos ID and passphrase.
  • A government-issued photo ID (ex. Driver's License, Passport, Military ID, etc.) is required in order to receive your AggieCard at Orientation.
5. Organize the Student Account

Student Accounting is the department on campus that organizes billing for each student. Before coming to campus, students should do several things to ensure a smooth billing process from the very beginning. Review the information below:

  • Register for Direct Deposit via MyBill. Any credit balances on the student's account (Financial Aid disbursement, overpayments, etc.) will be directly deposited into a personal bank account, saving a trip to the Student Accounting office each quarter. 
  • MyBill is the UC Davis Student Account Suite, where students can check a balance, make electronic payments, view payment history, store payment methods, view and print billing statements and set up bills to be paid automatically. Students can register an Authorized User by logging into MyBill and following the instructions. This will give a designated person their own login access to the student's private information in the Student Account. By registering an Authorized User, students are granting official permission and abiding by Federal Family Educational Rights and Privacy Act (FERPA) laws. For more information regarding Privacy Laws and how they apply to students at UC Davis, visit the Office of the University Registrar. Student Accounting will not be able to discuss any account information to anyone other than the student and an authorized user.
  • Student Accounting bills on the 22nd of each month to any student who has a balance on their account. Students who do not have an outstanding balance will not receive a billing statement. All billing statements are available at MyBill unless the student chooses to opt-out of electronic billing. Opting-out of electronic billing also precludes the student from use of any electronic functionality, including authorized third-party access, electronic payment, and the ability to access prior statements. All billing notifications are sent via the student's UC Davis email account. Authorized users receive a notification to the email account on MyBill. Fall quarter charges (tuition, fees, housing, Orientation, etc.) are billed on August 22.
  • Visit the UC Davis Cashier's Office for details and options regarding account payments.
6. Prepare for Class Registration - Check Schedule Builder for Holds

During Orientation you will be registering for classes. In order to best prepare yourself for registration it’s important to identify and attempt to get rid of any academic holds that could prevent you from registering

What is an academic/registration hold?

  • A hold is a block to registration from an entity on campus (most commonly the Registrar’s Office, Student Health and Counseling Services, etc.). Depending on the type of hold, it prevents a student from registering to the next term’s classes until it is removed

How to check if you have a hold:

  • Go to myucdavis
  • Login with your UCD ID and Kerberos password
  • Click on “Academics”
  • Under “Academics” click on “Registering for Classes”
  • Click on “Login to Schedule Builder”
  • Choose your next registration term (Fall 2017)
  • Any holds that are in your account will appear in a big red box
    • Most common holds are the Hepatitis B and Statement of Legal Residence

How to remove Registration Hold:

  • For any immunization hold, you need to provide your immunization records to the Student Health and Counseling Services. See item #2 above.
  • Most other common registration holds will have specific instructions (usually given in the red box in Schedule Builder or via email), sometimes including contacting a specific campus entity. If you have any questions on a type of hold contact the following:
    • Statement of Legal Residence (SLR) Hold: Office of the Registrar, see item #1 above.
    • Advising Hold: Your College Dean’s Office

Quick Note: If you are unable to remove a hold before Orientation, that’s okay! Your Orientation Leader will help you but be sure to notify them of your holds upon arriving to your orientation session.

Download copies of your unofficial transcripts to your laptop or tablet so you can have them available for advising and course registration. Transcripts are being processed throughout the summer and may not be uploaded into your personal record when you are at Orientation. 

7. Prepare for Class Registration - Tools to search for courses

During Orientation, students register for fall quarter courses.

There are different ways to search for courses during Orientation. Review the options below in preparation for class registration:

  • Review the UC Davis General Catalog online. Students attending Orientation can download the PDF Version of UC Davis General Catalog to a mobile device (laptop, tablet, smartphone) in order to search for course options during Orientation. 
  • Plan to bring a laptop, tablet, or smart phone to ensure access to Schedule Builder. If you do not have any of these devices, your Orientation Leader will have a laptop you may borrow for class registration.  Please note if multiple students require use of this laptop, there may be a wait for you to register for classes.
  • Those participants owning a smartphone can also download the UC Davis Mobile App. The Mobile App includes a class search feature.
8. International Students: Important Visa Information

If attending any of the summer orientation dates during June, July or August, Transfer International Students can stay in the United States to wait for the beginning of fall quarter. This can only happen if proper steps have been taken to transfer the SEVIS record to UC Davis from the previous institution. Students should contact their SISS international student advisor with any questions.

9. College Persistence Measure Survey

The UC Davis Center for Student Affairs Assessment fosters a culture of research-based practices that will improve student experiences and enhance student learning at UC Davis. To help us better understand and improve the needs of incoming UC Davis students, please complete the College Persistence Measure Survey using the link sent to your UC Davis email address. We strongly encourage you complete the survey before arriving to Orientation.